Tacit KM Transfer Mechanisms

Why can one mining site have 80% fewer people issues, or one team produce 200% more productivity than others? Six Sigma is a process used in certain environments to “reduce” inefficiencies. Even then, projects are run and there are still major differences in specific people’s performance.

The fact is that while procedures in business are essential, unfortunately the “Outlier” results – that is, the ones that really make the difference – are not written up because they are found by high performers who don’t spend all their time writing. They are busy getting results!

So how could you build a live system or process for capturing and then replicating the informal or tacit smarts of your internal talent? Check out this great little conversation on companies transferring internal smarts via technologies.

If you want to be able to propagate these kinds of smarts, you need to create a process by which to do so. In the age we live in, in most cases, this process is going to look like a specific technology – SharePoint or some form of intranet or capture system. You can do it manually to start with and this can work great also.

Consider the following five points to enable you to capture and propagate “Key Informal Business Smarts”:

  1. Have you looked at your top five major project issues /key deliverables/client issues?
  2. Do you know who is best at what and why in these areas? The cop out is to say, “Oh, John has been here for ages and she is just a natural.” The value is to work out what he does that makes him “a natural”. For instance, notice that when he has an issue with his work he calls Steve in product development and who resolves the issue within 5 mins. Compare this with the rest of the team whose issues go into a queue somewhere and take days to resolve. Hence he gets things done 5 times faster.
  3. How often do you have team meetings to discuss an area where someone is clearly much better than the others? By the end of the meeting, you can ensure that everyone now has access via new knowledge skills and behaviours to the strategy being used by the high performer.
  4. If you have these meetings, great! Do you then get one of your team to spend 5 minutes typing up the learnings, choose some keywords then putting them into a searchable database? This enables others who were not at the meeting or new people coming into the organisation to access these smarts. You can use a ranking system on the database so people can rank the value they get from each document or recording.
  5. Do you bring the smarts to life by using a forum/blog or wiki-type entry moderated by one of your best people? Not all high performers want to help, mostly because they are never asked. However, ask a high performer if they would like to help the rest of the team get better. If you have treated them right over time, they’ll jump at the opportunity.

The ability to transfer the “Intangible” smarts of your business – the ones that are making the biggest difference today – can transform your business. You need to be willing to acknowledge that there are better ways of doing things. Consider that in many cases team meetings cover current issues like what’s going wrong, who’s started or leaving, and focuses less on the things that are making a large difference to the results today.

Consider what you’re not doing and change it!

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s